What is the first step to submitting my papers into Rose-Hulman Scholar?

You will first need to create an account by clicking "My Account" on the top navigation bar. The click "Sign Up." You should use the name that you normally publish under. For example, if you generally publish under John R. Smith, use "John. R. Smith" and not "J.R. Smith" or "John Smith." This will avoid confusion later on and the need to merge author names. Use your Rose-Hulman email address for administrative purposes.

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Do I need to use my Rose-Hulman Kerberos username and password?

No, you do not. You can use any password that you prefer, but use your Rose-Hulman email address as your username. A valid email address must be used.

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On the agreement submittal form, I am asked to confirm that I have the legal permission to post my Work. How can I check to see if I do?

Confirm that you have the needed copyright permissions prior to posting anything in the institutional repository. Refer to the copyright transfer agreement to which you and the external publisher agreed. You may have signed this agreement with a pen or electronically. You must follow the terms and conditions included in your copyright transfer agreement.

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What if a paper's copyright is held by the publisher?

See our copyright policy on how to check if a published paper may be submitted. If not, authors always have the option to include abstracts to their papers and link to the article on the publisher's website.

Checking the SHERPA RoMEO tool will allow you to check the general policies of each publisher and/or journal regarding the submittal of articles that were previously published into an institutional repository. Remember that you must follow the terms and conditions included in your copyright transfer agreement.

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Can conference papers be submitted?

Yes, if the publisher allows it. Refer to the copyright transfer agreement to which you and the external publisher agreed. You may have signed this agreement with a pen or electronically. You must follow the terms and conditions included in your copyright transfer agreement. If nothing was signed, you are responsible for making sure that the publisher of the conference proceedings allows self-archiving their papers in institutional repositories.

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Wider access to papers

When a paper is published in a journal, it can only be accessed by those who have a personal or institutional subscription to the journal. Depositing a copy of a paper in Rose-Hulman Scholar ensures that not only is there an additional access point, but that a copy can be accessed free of charge by everyone on the internet. Digital Commons works with Google to provide search results optimization in Google and Google Scholar search results. Digital Commons' versions of papers are often at the top or near the top of Google search results.

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I don't have electronic versions of old working papers that I'd like to include in the repository. Is it okay to scan the printed page to a PDF file?

Yes, scanning printed pages is a great way to create PDF files for inclusion in the repository. There are two ways to scan a page: using OCR (Optical Character Recognition) or scanning the page as an image. Making OCR scans requires careful proofreading and loses the original formatting of the documents. Image scans cannot be searched. The best solution takes advantage of both of these methods. Many software applications allow for the OCR capture of image scans. When documents are scanned this way, users see the image scan but search the full-text of the document. This is the preferred method for scanning documents for the repository.

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How can I submit a multi-part file, such as multiple chapters for a book?

Combine all the sections together as one Microsoft Word file or PDF file and submit that.

To make one PDF file from multiple files, open the first PDF file, then choose Document>Insert Pages from Acrobat's menus to insert the second file (indicate it should go after the last page of the first file), and repeat for all documents. The result will be one compound PDF file which may then be submitted.

If you feel that the one large PDF file might be too large for some people to download, we suggest that you submit the consolidated file as the full text of the article, and then upload the separate chapters or sections of the document as Associated Files. These files will appear on the web page alongside the complete document. For more information about uploading associated files, see below.

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Who can submit to the repository?

Faculty members, students (with faculty approval), and professional staff associated with Rose-Hulman are invited to contribute digital materials for long-term preservation and world-wide electronic accessibility.

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Can I post related files (sound clips, data sets, etc.) alongside the published article?

Yes, if the publisher allows it. Refer to the copyright transfer agreement to which you and the external publisher agreed. You may have signed this agreement with a pen or electronically. You must follow the terms and conditions included in your copyright transfer agreement. If nothing was signed, you are responsible for making sure that the publisher of the conference proceedings allows self-archiving their papers in institutional repositories. Sometimes, especially with images, you must write a letter seeking permission to use the material before it can be posted. The bepress system refers to these supplementary items as Associated Files. You will be prompted to submit Associated Files when you upload your submissions. The name of the files you upload will appear on the web site along with your short description of it. Viewers must have the necessary software to open your files; that is not provided by the bepress system. Also note that where possible, items such as images, charts and tables that are referenced in the document (or otherwise an integral part of the document) should be included directly in the article itself and not posted just as associated files.

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Can I post a reprint from a journal?

Yes, if the publisher allows it. Confirm that you have the needed copyright permissions prior to posting anything in the institutional repository. Refer to the copyright transfer agreement to which you and the external publisher agreed. You may have signed this agreement with a pen or electronically. You must follow the terms and conditions included in your copyright transfer agreement.

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A working paper in our repository site has been published in a slightly revised form in a journal. What should I do?

Confirm that you have the needed copyright permissions prior to posting anything in the institutional repository. Refer to the copyright transfer agreement to which you and the external publisher agreed. You may have signed this agreement with a pen or electronically. While many journals do not have any restrictions on including working papers that preceded an article, especially is substantial changes were made, you must follow the terms and conditions included in your copyright transfer agreement. If the paper needs to be taken down from the institutional repository, please contact the administrator to request the change. It is a good idea to include the citation to the published article on the cover page of the repository working paper.

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